Guest Policy

Glacier Probus 
 
Guest Policy, Procedures, and Regulations
 
Approved by the Management Committee May 29, 2025
 
Policy:
 
The Glacier Probus Club believes that in order to foster a healthy and welcoming club that non-members intending to join the Club, friends and family of current members, and/or members of other Probus clubs should be able to attend a limited number of our activities as long as they do not restrict the ability of our current members from also attending.
 
Procedures:
 
Any non-Glacier Probus member may attend up to 3 Glacier Probus Activities (whether three different activities or the same activity thrice) per 12 month period as well as any number of special-events and/or Club monthly meetings.  Attendance is conditional upon the guest: having a Glacier Probus Club member as a sponsor; having the approval of the relevant Activity Coordinator and Host(s) (if the activity is being held at a member’s residence); and not restricting current members from attending.  An exception to the above is that a member of another Probus Club need not have a club sponsor to attend Glacier Club monthly meetings.
 
ALL guests attending any activity (or any special event where it is deemed appropriate) MUST complete a Release and Liability Waiver Form, have it signed by their club sponsor, and submit it to the Activity Coordinator (or special event organizer) PRIOR to attending an activity (or special event where deemed appropriate).
 
Regulations:
 
Upon receipt of a request by a sponsor for a guest to attend an activity the Activity Coordinator sends the potential guest (either directly or through the sponsor) our Guest Policy.  If the potential guest qualifies, and their attendance will not displace a current member from attending, the Coordinator may invite the guest to attend the event and sends the guest the club’s  Release and Liability Waiver Form.  The signed Release and Liability Waiver Form must be collected by the Coordinator prior to the guest participating in the activity.
 
Once the Guest attends the activity the Coordinator sends an email to activities@glacierprobus.ca stating the name of the guest and sponsor, the activity, and the date of the attendance.  The Activities Director will keep a log of all guests attendance ensuring that guests are adhering to the policy.  If a guest, or sponsor, does not adhere to the policy this may result in restriction being placed on the attendance of future activities and/or acceptance of membership into the club in the future.